PRESIDENT. The elected President must be certified to the President of the state Caucus. The President of the state Caucus will certify the elected President to the NCDP Chair as per the NCDP Plan of Organization.
The Powers and Responsibilities of the President:
Meetings: The President shall organize the time and location of each meeting of the general body. The President may also call special meetings of the general body. The President, with input from the Executive Council, will set and determine the agenda for every meeting. The Executive Council, by simple majority vote, may direct the President to add a specific item to the agenda. Every meeting’s agenda must include a new business item to provide opportunity for member-initiated discussions and actions.
Finances and Assets: The President and Treasurer (below) shall have control of the Organization’s bank accounts and other financial assets. All expenditures must be approved by simple majority vote of the Executive Council. This vote may be taken electronically. If unexpected expenses arise, the Executive Council may retroactively approve reimbursement of the expense.
Representation: The President shall represent the Organization and shall be the primary spokesperson of the Organization. Additionally, the President will represent the Organization in the state Caucus. The President shall also be an ex officio member of the County Executive Committee of the Orange County Democratic Party. The President, or those whom the President designates, shall possess administrative privileges on all online and social media resources of the Organization.
Strategy: The President, working with the Executive Council, formulates the Organization’s strategy. They must develop a county-wide vision, with clear goals to be achieved by the respective action team and general membership. The strategy must be submitted to the voting members for feedback and approved by a majority of the Executive Council.
VICE PRESIDENT. The Powers and Responsibilities of the Vice President:
Succession: The Vice President shall take on any duties/powers of the President, in the event of the President’s absence or incapacitation. If the President fails to organize and attend general body meetings for more than three calendar months in a row (without consent of the general body) or if the President resigns or is removed from office, the Vice President shall become the new President and finish the term. The vacant Vice President seat shall be filled as provided in Article VII.
Other Duties: The Vice President shall work with the President and other members of the Executive Council to define additional duties consistent with his or her interests and skills.
SECRETARY. The Powers and Responsibilities of the Secretary:
Records: The Secretary shall keep and have access to all records of the Organization. The Secretary shall be responsible for producing digital copies to which the Executive Council shall have at least view-only access. The Secretary shall decide the method of digital record-keeping, subject to approval by a majority of the Executive Council.
Minutes: The Secretary shall take detailed notes of every meeting and, with them, produce the official Minutes to be approved at the next meeting. Minutes shall be ordered according to that of the meeting’s agenda. All motions for each item of the agenda must be detailed, as well as who made the motion and who seconded. The Minutes must include the specific text of all non-procedural motions that are approved.
TREASURER. The Powers and Responsibilities of the Treasurer:
Mandatory Training: The Treasurer must take the mandatory training offered by the State Board of Elections.
Bank Account: The Treasurer shall have control of the bank account of the Organization, as well as holdings of a similar nature. The Treasurer shall process and record all transactions made by the Organization.
Record Keeping: The Treasurer shall be responsible for keeping records utilizing the State Board of Elections software. This includes ensuring that all donations have the proper paperwork.
Reporting: The Treasurer shall produce a general report at every meeting of the general body. A written report shall be provided at every meeting of the Executive Council. Copies of all relevant financial documents must be provided to the Secretary. The Treasurer shall also submit mandatory reports to the State Board of Elections by the relevant deadline.
Budget: The Treasurer shall work with other members of the Executive Council to prepare an annual budget to be presented to the general body at the immediately prior general body meeting and to be approved at the annual meeting. In the event the budget is not approved, revised budgets are presented for approval at subsequent meetings of the general body.
PARLIAMENTARIAN. The powers and the duties of the Parliamentarian:
Meetings: The Parliamentarian shall ensure that meetings are conducted in a proper, orderly, and legal fashion; and shall interject as necessary to ensure that members and officers comply with these rules.
Counsel: Inside and outside of meetings, the Parliamentarian must be prepared to answer any member’s questions on the rules and procedure of the Organization and the greater Party. If the answer is unclear, the Parliamentarian will research the matter and provide an answer within a reasonable time.